Process to prepare CMA report

Updated on Nov. 10, 2021, 1:17 p.m.

Credit Monitoring Arrangement report is a vital document to secure finance from banks. Banks check CMA data to not only monitor existing financial assistance but also to sanction new credit facilities.

Credit Monitoring Arrangement report or CMA data is prepared to provide financial information to banks for securing financial assistance. Banks issue credit limit to business based on financial details.

Banks require CMA report every year to manage credit limit provided to business.

How to prepare CMA report?

Credit Monitoring Arrangement (CMA data) report is prepared using past data and future expectations based on past performance of business.

To start with preparation of CMA report first you need to have last 2 years audited financial statements, existing credit limit sanction letter and application for renewal or enhance in credit limit.

You need to prepare following statements based on audited financials.

  1. Profit and Loss statement for 5 years (2 years data from audited financial statements and 3 years projections)
  2. Balance Sheet for 5 years (2 years data from audited financial statements and 3 years projections)
  3. Cash Flow statement for 5 years (2 years data from audited financial statements and 3 years projections)
  4. Financing Cost statement for 5 years (2 years data from audited financial statements and 3 years projections)

After preparing above statements, you need to present various ratio and analysis. Prepare statements with following ratios to analyse performance of business.

  • Calculation of Maximum Permissible Bank Finance (MPBF),
  • Current Ratio,
  • Debt Service Coverage Ratio (DSCR),
  • Profit Ratio,
  • Break Even Analysis.

Key points in preparation of CMA report

Credit Monitoring Arrangement report is required to be submitted every year by business to banks. This is requirement specified by Reserve Bank of India.

CMA report is required by banks to not only sanction new credit facility but also to maintain but also to enhance existing credit limit. You should keep in mind following points while submitting CMA data to bank.

  1. There is no specified format of CMA report, but over the years a format has been fixed. CMA report normally has following statements:
    • Covering page
    • Existing borrowings and proposed borrowings
    • Balance Sheet
    • Profit and Loss statement
    • Cash Flow statement
    • Depreciation Schedule
    • Ratio and analysis
      • Calculation of Maximum Permissible Bank Finance (MPBF),
      • Current Ratio,
      • Debt Service Coverage Ratio (DSCR),
      • Profit Ratio,
      • Break Even Analysis.
  2. Numbers of audited financials should be actual and for projected numbers all assumptions should be disclosed.
  3. Promoters should justify source and applications of funds.
  4. Management should also justify the requirement of new financing and how it will benefit business.

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